IT Leader Instructions

IT leaders, this webpage is intended to provide you with key information so that students, teachers and administrators can use the 1-2-3 Wellness web app daily to build life-changing wellness tools.

  By setting up the 1-2-3 Wellness™ app, you are empowering your staff and students to develop healthy wellness habits and learn what wellness tools support their success!  As a champion for technical support in your district, you’re invited to use the directions on the following pages to better enable your ecosystem to use 1-2-3 Wellness™  effectively.

IT Checklist For Schools Using Clever

This checklist will guide you to set up your school or district with access to the 1-2-3 Wellness App.

✅ 1. Green list our web app URL (app.123wellness.org) on your security software.

✅ 2. Ensure that emails will be received: Ensure that district members will receive emails from 1-2-3 Wellness. For example, emails from alerts@app.123wellness.org and other emails ending in 123wellness.org may be sent to provide your staff and students offering important wellness information.

✅ 3. On the Clever website, make sure to request access to our application. You can do so by clicking this link: https://schools.clever.com/applications/add/123-wellness

✅ 4. After your request is approved, please set your sharing permissions. We will request this from you directly, but you must confirm it on Clever. (See below for more info)
✅ 5. Open the app directly from your Clever dashboard. (Once configured, this will happen automatically)

✅ 6. Using the “Clever Roles and 1-2-3 Wellness” information below, ensure that your staff members roles and titles are configured properly in Clever to ensure that that can access the data they need in the 1-2-3 Wellness app. Please also note that for any custom users who will need access to schoolwide data, please set their Clever title as principal, counselor or admin in Clever. (for example, principals and counselors)(see below for more info)

7. (Optional) Configure computers to open the app automatically when Google Chrome loads: Some schools have set up school browsers so that the homepage is the 1-2-3 Wellness app/webpage. That way, students have immediate access to the 1-2-3 Wellness app upon login which empowers students to take a mindful minute before moving on to other work on the computer.

Please note that Clever data is synced with our application 4 times a day (every 6 hours).

*More information about Step 4 mentioned above: Setting Sharing Permissions

*More Information about Step 6 mentioned above

*IMPORTANT: How to Set up An Admin Account

Custom Data Configuration Is Required

We want to support you so that staff members have the correct access to student data so that data-privacy and safety are ensured and so that they can support students in powerful ways. Ultimately, how you set staff up in Clever determines their access to student’s 1-2-3 Wellness data. If you want someone to have access to districtwide or schoolwide data, please follow the instructions below:

A. District-wide Access (Superintendent, districtwide leaders, districtwide counselors, etc.): If you want a leader to have access to data for all students in the WHOLE district, please make sure that they are listed as “district admin” in Clever. If a person is listed as “district admin” they will automatically get access to data for all student’s data for the entire district.

(District-wide Access Example: Dr. Maria Lopez, Superintendent at Parkplace School District would be listed with a title of “district admin” in Clever).

B. School-wide Access (Principal, school counselor, school social worker, etc.): If you want a leader to have access to data for all students in ONE school, please make sure that they are listed as “staff” in Clever. Please add the correct school(s) that you’d like that person to have access to. Importantly, if they are listed as “staff” in Clever (principals, counselors, social workers, etc.), in order ensure that they have access to school-wide data in 1-2-3 Wellness, you must also set their Title field in Clever's Custom Data to one of the following values: principal, counselor or admin. (see chart below)

(School-wide Access Example: Anthony Jackson, principal at Townsville Elementary would be listed as “staff” with a title of “principal” with “Townsville Elementary” listed as his school).

For Staff Members Who Don't Need School-Wide Access (teachers, etc.)

For students and teachers, no special configuration is needed. They will automatically receive the correct roles and data access. Employees with any other title (or no title) will be assigned the "Teacher" role in 1-2-3

Wellness but will not have any classes assigned to them. These users will not be automatically synced via Clever.

Further information about Data Access

Overview: Data Access Guide

1-2-3 Wellness uses a role-based access control system that determines what data users can view and manage. The system integrates with Clever to automatically assign roles based on user information from your school district's Clever setup.

Data Access Hierarchy

We are here to help!

Please email us at tech@123wellness.org with any questions.

Would your school like to use the 1-2-3 Wellness app though your school does not use Clever? No problem.

Use the checklist here if you would like to set up the app without use of Clever.  

We are here to help! Please email us at tech@123wellness.org with any questions.

Thank you, talented IT leaders. Your support is key!